Costs and payments

Costs and deadlines




Housing fee

Leiden University charges a fee for its services. This fee covers overhead costs for administration and salaries related to housing students, finding you a suitable place to stay and keeping it available until you arrive.

€ 350,00

-Before June 1st for fall semester

-Before November 15th for spring semester

Housing deposit

Charged by a stay longer than 2 months

€ 500,00

Before or upon arrival, prior to handout of key

Contract costs

The contract costs include the costs of setting up your personal tenancy agreement and the inspection by Duwo of your room prior to arrival.

€ 150,00

Before or upon arrival, prior to handout of key

First month's rent

See housing offer / tenancy agreement

Before or upon arrival, prior to handout of key

Monthly rent payments

See housing offer / tenancy agreement

-Before the 1st of each month if your contract starts on the 1st of the month;

-Before the 16th of each month if your contract starts on the 16th of he month

Moving fee* € 100,00 Before or upon signing the moving contract. Replaces the contract costs of 150 euro

 *The moving fee is only applicable when moving to another location

Application of charges

Housing fee


(Partial) refund possible if:

Non-refundable once you have received a housing offer from us, or if you cancel your housing request after the deadline

· The Housing Office is not able to make you an offer of housing due to an excess of applicantions

· Your rental period is 7 months or less.

We will verify your period of stay after you have checked out of your room/apartment. It will be refunded together with the € 500 after you have left your room/apartment.

· Your rental period is 2 months or less

The housing fee becomes a prepayment that will be deducted from your first rental payment after you accept your housing offer

· Your rental period is between 2 and 7 months

You will receive a € 100 refund* of your housing fee that will be refunded together with your housing deposit if applicable

Housing deposit


Repair costs and fee:

The housing deposit will be refunded at the end of your stay, provided all conditions for check-out have been met, and upon receipt of a completed form and proof of de-registration with the town hall.

In case of any defects found by the caretaker at the end of your stay the costs of repair will be deducted from the housing deposit.

*Please bear in mind that the € 100 refund does not apply if you have a year contract/extended semester contract or if your contract is subsequently terminated early.

Payment details

Always mention your full name, housing contract number and the type of payment (what your payment is for) in any bank transfer.

Bank transfer
Bank account details of Leiden University Housing Office:

IBAN bank account number: NL20RABO0160632277
Account holder: Leiden University

Bank address:
Rabobank Leiden
Schipholweg 105
2316 XC Leiden
The Netherlands

It is your responsibility to obtain proof of payment from your bank when you make an international bank transfer.

Online credit card payment (housing fee only)
You can also pay the housing fee by credit card using our pay-logic online system. Note that the language settings are at the bottom of the pay-logic webpage. The confirmation email including an E-ticket with barcode is your proof of payment of the housing fee.
(NB Unfortunately Japanese credit cards are not accepted, please choose one of the other payment methods)

Debit & credit card payments
During your stay you can pay rent and other costs with your debit or credit card directly at the Housing Office desk during visiting hours. Payment by Visa or MasterCard, Dutch bank cards and foreign debit cards are accepted. (NB Please note that a €5 credit card fee will be charged per transaction. This also goes for Master and Visa cards)

Cash payments
Cash payments can be made only at the GWK Travelex office in Leiden or The Hague,  both found at the Central Station. You need to bring the payment details and your ID card, e.g. a passport. Extra costs may be charged for transaction costs and payment confirmation. It may take up to 5 working days for the funds to reach the account holder.

Proof of payment
You will receive payment confirmation when Leiden University receives your housing fee. It may take up to three weeks before you receive payment confirmation due to international bank transfer delays and busy periods at our Financial Department. If you make your payment close to or just after the payment deadline please email us your proof of payment to ensure that you are included in the housing allocation process.


Last Modified: 10-10-2017